Online Rental Management for Golf Clubs and Resorts

Digital Rental Forms, Payments and Tracking

Replace paper rental forms with a digital workflow for registration, terms, confirmation, payment and handover. Staff can review rental records, update status and document returns from a computer, tablet or phone.

The system includes configurable fields, consent options and data-retention settings to support your club’s privacy processes. Your club remains responsible for configuring and operating the service in line with applicable privacy requirements.

“I’d recommend the solution to any golf club that wants a more modern, professional and effortless system for handling rentals.”

 — Fraser Liston, Director of Golf, Forest of Arden

Connect Rental Registration to Your Club Channels

Give players access to rental registration from the Digital Information Board, the White-Label Golf Club Web App or the Members App, depending on the experience your club provides.

Customer Feedback Shapes the Product

We use feedback from golf clubs and resorts to guide product development, support and ongoing improvements.

World class management system

We focus on making it easy for you to update information.

Including the Greenkeeper update app

Discover the flow and full range of features below

QR Registration for Golfers

  • QR code and link for every rental

  • No printing, no hassle

  • Eco-friendly and sustainable

…making the process simpler for you and greener for the planet.

Online Player Registration

Seamless player sign-up—anytime, anywhere

  • Players register straight from their phone via QR code or a shared link

  • Option to sign up through the link on your Digital Info Board

  • Share in advance so guests can arrive pre-registered and ready to go

  • Standing agreement for members & regular guests—no re-signing.

…making rentals faster, easier, and hassle-free.

Custom Rental Forms, Terms and Disclaimers

Collect exactly the details you need—nothing more, nothing less.

  • Fully customisable player information fields

  • Multiple rental item options

  • Integrated terms and conditions

…so every form fits your club’s requirements perfectly.

Instant Confirmation and Faster Equipment Handover

Instant confirmation for a smooth handover.

  • Players receive confirmation on their phone and by email

  • Staff simply verify and issue the rental

  • Configurable consent, field-visibility and data-retention settings

…ensuring accuracy, efficiency, and peace of mind.

Secure Card Reservation with Stripe

Keep your rentals protected with Secure Stripe card reservations.

  • Players safely enter their credit card details via Stripe when registering.

  • Clubs can charge later for damages, missing or unreturned items, or other costs.

  • Refunds can be handled directly from the rental system with full traceability.

…powered by Stripe’s industry-leading security, ensuring every transaction is safe and compliant.

Online Payment Options

Make payments easy and secure with Stripe-powered checkout.

  • Players can pay in advance or on arrival at the club—whichever suits best.

  • Payments are processed directly through your club’s Secure Stripe account.

  • Save time, reduce staff involvement, and provide a seamless player experience.

…simplifying payments while keeping every transaction protected by Secure Stripe.

Real-Time Rental Management Dashboard

Complete control of your rental operations.

  • Full, real-time overview of all rentals

  • Streamlined coordination across your team

  • Option to hide personal details for extra privacy

…reducing workload while keeping everything organised and secure.

Equipment Handover, Returns and Damage Records

Smooth collection—easy follow-up.

  • Players pick up their rental and head straight to the course
  • Staff update rental status anytime via PC, tablet, or phone
  • Flag damaged or missing items and attach photo documentation

…keeping your equipment in top shape and your records accurate.

Paperless Rental Administration

Modern, organised, and built for everyone’s benefit.

  • No more lost or messy paper forms

  • Let regular players sign up for the whole season

  • Collect player data for marketing (with consent)

  • Automatic monthly list sent to your marketing team

…delivering efficiency for staff and convenience for players.

Reduce Rental Administration and Costs

Turn savings into profit.

  • Cut costs on printing, staff time, and damage recovery

  • Offer an optional marketing sign-up where the club has configured an appropriate consent process

  • See your potential savings with our custom data sheet

Potential savings depend on each club’s rental volume, staff time, printing and damage-recovery costs.

Book an Online Rental Manager Demo
Need Immediate Confirmation? Call Us at: +45 7239 1000

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